Executive Assistant

Position: Executive Assistant
Location: Downtown Toronto (Hybrid)
Salary: $80,000 - $110,000
Job Type: Full-time, Permanent
Posting Type: Open Vacancy

Our client is a successful boutique investment firm seeking an Executive Assistant to join their collaborative, high-performing team. This is an opportunity to become a trusted partner to senior leadership while gaining broad exposure to the business and making a meaningful impact.

This role is ideal for someone who enjoys variety and thrives in a fast-paced, entrepreneurial environment where initiative, ownership, and adaptability are valued.

Who Will Thrive Here:

We're looking for a proactive, resourceful professional who enjoys supporting others and takes pride in delivering exceptional service. You'll succeed in this role if you naturally anticipate needs, build strong relationships, and are comfortable wearing multiple hats while navigating changing priorities with confidence and professionalism.

Key Responsibilities:

- Provide executive support to 3–4 senior executives, including complex calendar management, meeting coordination, and travel arrangements.
- Anticipate executive needs and proactively manage competing priorities.
- Prepare correspondence, presentations, reports, and meeting materials.
- Coordinate internal meetings, client meetings, and special events.
- Act as a key point of contact for executives, clients, and external stakeholders.
- Support the day-to-day operations of the office, helping to create a seamless and professional experience for executives, clients, and visitors.
- Manage confidential information with professionalism and discretion.
- Assist with special projects and contribute wherever needed to support the business.

What You'll Bring:

- Experience supporting senior executives, leadership teams, or managing complex administrative operations in a fast-paced environment.
- Experience working in an entrepreneurial or collaborative environment where you've worn multiple hats and taken ownership beyond your core responsibilities.
- A proactive mindset with the ability to anticipate needs, solve problems independently, and adapt to changing priorities.
- Exceptional interpersonal skills with a genuine passion for providing outstanding service.

If interested, please send a Word version of your resume to angelica.stewart@quantum.ca.

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