Executive Assistant

Position: Executive Assistant
Location: Downtown Toronto (Hybrid)
Salary: $90,000 - $110,000
Job Type: Full-time, Permanent
Posting Type: Open Vacancy

We are currently seeking a polished and proactive Executive Assistant to support senior leadership within a professional and collaborative investment environment located in Downtown Toronto.

This role is ideal for someone who enjoys being highly involved, working closely with leadership, and supporting a variety of executive, operational, and coordination-related responsibilities within a lean and team-oriented environment.

The successful candidate will be organized, adaptable, relationship-focused, and confident managing multiple priorities while maintaining a high level of professionalism and attention to detail.

Key Responsibilities:

- Manage calendars, scheduling, meetings, and day-to-day executive coordination
- Coordinate travel arrangements, itineraries, and logistics
- Prepare presentations, meeting materials, agendas, and related documentation
- Support expenses, invoices, and administrative tracking
- Act as a professional point of contact for internal and external stakeholders
- Assist with event coordination, team support, and various administrative projects
- Provide hands-on support to leadership within a fast-paced and collaborative environment
- Work closely with the broader team to ensure smooth day-to-day operations

Qualifications:

- 3+ years of Executive Assistant, Senior Administrative Assistant, or Executive Coordinator experience
- Previous experience within a corporate, investment, professional services, real estate, or entrepreneurial environment preferred
- Strong communication and relationship management skills
- Highly organized with strong attention to detail and follow-through
- Proactive, adaptable, and comfortable wearing multiple hats
- Professional, polished, and team-oriented approach

If interested, please send a Word version of your resume to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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