Executive Assistant

Position: Executive Assistant
Location: Downtown Toronto (Hybrid)
Salary: $75,000 - $90,000 + Bonus + Pension + Exceptional Benefits
Posting Type: Open vacancy

Our client, one of Canada's most respected and recognized organizations, is seeking an Executive Assistant to support a Senior Managing Director within a fast-paced, professional, and collaborative environment.

This is an excellent opportunity for an Executive Assistant or Senior Administrative Professional who is looking to take the next step in their career. 

The ideal candidate is highly organized, proactive, detail-oriented, and enjoys providing exceptional executive support. This role is well suited to someone who thrives in a traditional Executive Assistant capacity and takes pride in keeping priorities organized, deadlines on track, and executive operations running smoothly.

Key Responsibilities:

- Manage a complex and dynamic executive calendar, coordinating meetings across multiple stakeholders and time zones
- Arrange domestic and international travel, including flights, accommodations, itineraries, visas, and related logistics
- Prepare, format, and organize presentations, briefing materials, reports, correspondence, and other executive documents
- Coordinate leadership meetings and ensure all materials, logistics, and follow-up items are managed effectively
- Process expenses and maintain accurate records and documentation
- Support departmental initiatives, events, and administrative projects as required

Qualifications:

- 3–5 years of experience in an Executive Assistant, Senior Administrative Assistant, Executive Coordinator, or similar role
- Experience supporting senior leaders within a reputable corporate, financial services, consulting, professional services, legal, or similarly structured environment
- Excellent written and verbal communication skills

Why Join:

- Support a Senior Managing Director within a highly respected and globally recognized organization
- Gain valuable exposure to executive-level operations and senior leadership
- Join a collaborative, professional, and high-performing team environment
- Competitive compensation package including bonus, pension, comprehensive benefits, and generous vacation

How to Apply:

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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