Executive Assistant

Position: Executive Assistant
Location: Downtown Toronto (Hybrid)
Compensation: $100,000–$110,000 + bonus, vacation, comprehensive benefits, RRSP contribution and matching
Job Type: Permanent
Posting Type: Open Vacancy

About the Opportunity

Are you a polished and accomplished Executive Assistant with experience supporting C-suite leadership in a complex corporate environment?

Our client, a well-established global organization, is seeking an experienced Executive Assistant to provide high-level support to C-suite executives. This is a highly visible role requiring exceptional judgment, professionalism and executive presence, along with the ability to confidently navigate complex priorities and senior-level relationships.

The ideal candidate has supported senior executives within a large, sophisticated organization and is accustomed to operating in a fast-paced, global environment. You are proactive, highly organized and composed, with the ability to anticipate needs, exercise sound judgment and represent your executives professionally with internal and external stakeholders.

What You'll Be Doing:

- Provide high-level executive support to C-suite executives within a global organization
- Manage complex and frequently changing calendars, proactively resolving conflicts and shifting priorities
- Coordinate senior-level internal and external meetings across multiple stakeholders, functions and time zones
- Arrange detailed domestic and international travel, accommodations and itineraries
- Prepare presentations, reports, correspondence, agendas and other executive materials
- Anticipate upcoming priorities and administrative needs, proactively following up and resolving issues
- Liaise with senior leaders and internal and external stakeholders on behalf of the executives
- Manage confidential and sensitive information with exceptional discretion and professionalism

What We're Looking For:

- 5+ years of progressive Executive Assistant experience within a large, complex corporate or global environment
- Demonstrated experience directly supporting C-suite executives or equivalent senior executive leadership
- Experience supporting multiple senior executives and confidently managing competing priorities
- Exceptional executive presence with polished written and verbal communication skills
- Advanced calendar management and domestic/international travel coordination experience
- Strong judgment, discretion and ability to navigate confidential and sensitive matters
- Highly organized, detail-oriented and proactive, with exceptional follow-through
- Comfortable operating autonomously and anticipating the needs of senior leadership
- Strong proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint

Why Join?

This is an excellent opportunity to join an established global organization in a highly visible role supporting senior executive leadership. You'll work within a sophisticated corporate environment alongside accomplished professionals while building long-term experience within a respected organization.

The organization offers a competitive compensation package of $100,000–$110,000 plus bonus, generous vacation, comprehensive employer paid benefits, and RRSP contribution and matching plus other great perks and benefits! 

How to Apply:

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.