Executive Assistant to C-Suite

Position: Executive Assistant to C-Suite
Location: Downtown Toronto (Hybrid)
Compensation: $90,000–$120,000 plus bonus eligibility, generous paid time off, 100% employer-paid benefits, employer pension contributions and matching, wellness spending allowances, summer hours, and much more
Posting Type: Open vacancy

About the Opportunity

Our client, a highly respected Canadian organization, is seeking an experienced Executive Assistant to provide dedicated support to members of its C-Suite leadership team.

This is an exceptional opportunity for a polished and proactive Executive Assistant who thrives in a fast-paced corporate environment and enjoys acting as a true business partner to senior executives. Working alongside a collaborative and established Executive Assistant team, you will play a critical role in ensuring executives remain organized, informed, and prepared to focus on strategic business priorities.

The ideal candidate possesses a "Chief of Staff" mindset—someone who can anticipate needs, connect the dots, manage competing priorities, exercise sound judgment, and confidently move initiatives forward with minimal direction.

Key Responsibilities:

- Provide executive-level support to three C-Suite leaders
- Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare presentations, reports, executive correspondence, agendas, and briefing materials
- Ensure executives are prepared for meetings through the coordination of materials, action items, and follow-up activities
- Process and reconcile executive expenses
- Act as a trusted liaison between executives and internal and external stakeholders
- Manage highly confidential and sensitive information with discretion and professionalism
- Anticipate executive needs, identify potential challenges, and proactively implement solutions
- Support strategic initiatives, special projects, and broader administrative priorities as required

What We're Looking For:

- 5+ years of Executive Assistant experience supporting senior executives or executive leadership teams
- Proven ability to manage multiple priorities within a fast-paced corporate environment
- Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel
- Strong experience preparing executive presentations, reports, and business materials
- Highly proactive, resourceful, and solutions-oriented approach
- Ability to work independently and confidently with minimal oversight

This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment.

How to Apply:

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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