Executive Assistant

Job Title: Executive Assistant
Location: Toronto, ON (Hybrid)
Compensation: $85,000–$100,000, plus benefits, and additional perks
Job Type: Permanent
Posting Type: Open Vacancy

Our client is seeking a highly organized, professional, and proactive Executive Assistant to provide administrative and coordination support within a fast-paced corporate environment.

This is an excellent opportunity for an experienced Executive Assistant who enjoys working with senior professionals, managing multiple priorities, and ensuring day-to-day activities run smoothly and efficiently.

The successful candidate will be a strong communicator, detail-oriented, resourceful, and comfortable handling confidential information while providing a high level of service and professionalism.

Key Responsibilities

- Provide administrative and day-to-day support to senior leaders
- Manage complex calendars, scheduling, appointments, and meetings
- Coordinate internal and external meetings with multiple stakeholders
- Arrange domestic and international travel, including itineraries and logistics
- Prepare presentations, reports, correspondence, agendas, and other business materials
- Assist with meeting preparation, including gathering materials and coordinating follow-up items
- Identify potential scheduling or administrative challenges and proactively resolve issues
- Support the broader administrative team and contribute to a collaborative work environment

What We're Looking For

- 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
- Experience supporting senior professionals, managers, directors, or executives
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
-Strong attention to detail and ability to manage competing priorities- Ability to work independently while also collaborating effectively with a team

This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment.

How to Apply:

Please send your resume in Word format to Angela Quinlan at angela.quinlan@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.