Receptionist / Office Administrator

Position: Receptionist / Office Administrator
Location: Ottawa, ON
Salary: $25.00 to $30.00 per hour
Job Type: Temporary to permanent opportunity, full-time hours
Posting Type: Open vacancy

Our client is seeking a professional and detail oriented Receptionist / Office Administrator to join their team in Ottawa. This role is ideal for someone who enjoys creating an organized, welcoming office environment while providing administrative support to a busy office.

The successful candidate will be responsible for managing front desk operations, coordinating day to day office activities, and ensuring the office remains organized and running smoothly.

Key Responsibilities:

- Greet visitors and serve as the first point of contact for clients and guests
- Answer and direct incoming phone calls and emails
- Maintain a professional and welcoming reception area
- Coordinate meeting rooms and prepare spaces for meetings as required
- Ensure common areas, boardrooms, and office spaces remain organized and presentable
- Order and maintain office supplies and inventory
- Assist with filing, document preparation, data entry, and general administrative support
- Support accounts payable and accounts receivable processes, including invoice tracking and payment administration
- Coordinate courier services, mail distribution, and office deliveries
- Assist with scheduling and calendar coordination as required
- Perform other administrative duties to support the office and management team

Qualifications:

- Minimum 3 years of reception, administrative, or office support experience in a professional office environment
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
- Ability to manage multiple priorities in a fast paced environment
- Professional, reliable, and service oriented approach
- Ability to work independently and as part of a team

Please send your resume in Word format to Ilse.denbesten@quantum.ca.

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