Senior Administrative Assistant

Position: Senior Administrative Assistant
Location: Downtown Toronto (steps from Union Station) Work Model: Hybrid 
Salary: $35–$45/hour with flexibility for the right candidate based on experience
Posting Type: Open vacancy
Start Date: Immediate

Our client, a well-established boutique financial firm in downtown Toronto, is seeking a proactive and polished Senior Administrative Assistant to join their collaborative team. This opportunity will begin as an ongoing contract, with strong potential to transition into a permanent position for the right individual.

This is an ideal role for someone who enjoys working in a smaller office environment, thrives in a fast-paced setting, and takes pride in providing exceptional support to executives and the broader team. We're looking for someone who can hit the ground running, enjoys wearing many hats, isn't afraid to jump in wherever needed, and brings a positive, can-do attitude to everything they do.

Key Responsibilities:

- Provide day-to-day administrative support to multiple executives and the broader office.
- Manage complex calendars, coordinate meetings, and schedule appointments.
- Coordinate travel arrangements, itineraries, and expense reports.
- Prepare correspondence, presentations, reports, and other documents.
- Support team events, projects, and ad hoc administrative initiatives.
- Maintain confidentiality while building strong relationships across the business.
- Take initiative and provide support wherever needed to ensure the office runs smoothly.

Qualifications:

- Minimum of 3 years of administrative experience, preferably supporting executives or senior leadership.
- Previous experience within financial services or another professional services environment is considered an asset.
- Hospitality or customer service experience is highly valued, with a strong focus on delivering exceptional service.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong verbal and written communication skills.
- A proactive, adaptable, and resourceful individual with a positive, can-do attitude.
- A collaborative team player who enjoys working in a hands-on environment and is always willing to roll up their sleeves to support the team.

Why Join?

- Join a collaborative boutique financial firm where your contributions will make an immediate impact.
- Immediate start available - an excellent opportunity for someone who is currently available and looking to get back to work quickly.
- Ongoing contract with strong potential to transition into a permanent opportunity for the right fit.
- An opportunity to experience the team, culture, and role firsthand while determining whether it's the right long-term fit for both you and the organization.
- Competitive hourly compensation with flexibility based on experience.
- Hybrid work model.
- Convenient downtown Toronto location just steps from Union Station.

How to Apply:

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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