Administrative Assistant

Position: Administrative Assistant
Location: Toronto, ON
Salary: $60,000–$65,000 + Annual Bonus + Comprehensive Benefits
Position Type: Permanent, Full-Time
Posting Type: Open vacancy

About the Opportunity

Our client, a well-established commercial real estate and asset management firm, is seeking a polished and proactive Administrative Assistant to support a team of senior professionals.

This is an excellent opportunity to join a collaborative, high-performing organization where you'll play an integral role supporting senior leadership while contributing to the smooth day-to-day operations of a professional corporate office. The successful candidate is highly organized, service-oriented, and thrives in a fast-paced environment where initiative, professionalism, and attention to detail are valued.

Key Responsibilities:

- Provide administrative support to a team of senior professionals, including complex calendar management, meeting coordination, travel arrangements, and scheduling.
- Prepare and reconcile monthly expense reports.
- Draft, edit, and format correspondence, presentations, reports, and other business documents.
- Coordinate internal and external meetings, including boardrooms, catering, visitor logistics, and courier services.
- Support the day-to-day operations of the office, including ordering supplies, liaising with vendors, maintaining shared spaces, and ensuring a polished workplace environment.
- Assist with special projects and administrative initiatives as required.
- Build strong relationships with colleagues, clients, tenants, and external partners while delivering exceptional service.
- Provide reception coverage as needed and contribute to a collaborative, team-oriented office culture.

Qualifications:

- 2+ years of administrative experience within a professional corporate environment.
- Experience supporting multiple leaders in a fast-paced setting.
- Exceptional organizational and time management skills with the ability to manage competing priorities.
- Strong written and verbal communication skills.
- A proactive, resourceful approach with the ability to anticipate needs and take initiative.
- High attention to detail, sound judgment, and a commitment to delivering quality work.
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Why Join?

This is an opportunity to join a stable and highly respected organization with an excellent reputation in the commercial real estate industry. You'll work alongside an experienced leadership team in a collaborative environment that values professionalism, initiative, and long-term career growth.

The organization offers a competitive total rewards package, including:

- Annual performance bonus
- Employer-paid health and dental benefits
- Company-matched RRSP plan
- Generous paid vacation
- Wellness and professional development support
- Employee recognition programs
- Summer Fridays and additional flexibility during the summer months

If you're an organized, relationship-focused administrative professional looking to grow your career within a respected commercial real estate investment firm, we'd love to hear from you.

How to Apply:

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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