Payroll Specialist - NPO

Position: Payroll Specialist (Non-Profit)
Location: Toronto, ON (Hybrid – 3 days onsite)
Salary: $65,000 - $75,000
Job Type: Permanent
Posting Type: Open vacancy

Great opportunity to join a mission-driven organization!

Our client, a well-established non-profit organization located in downtown Toronto, is looking for a Payroll Specialist to join their collaborative Finance team. If you're passionate about payroll, enjoy working in a people-focused environment, and are looking for a role that offers excellent work-life balance and meaningful work, we'd love to hear from you.

What’s in it for you?

- Competitive salary of $65,000 - $75,000
- Hybrid work model (3 days onsite)
- 3 weeks of vacation
- 15 additional PTO days
- Comprehensive benefits package
- Pension plan
- Supportive and collaborative team environment

About the Role

Reporting to the Manager, Finance, you'll be responsible for the accurate and timely processing of a semi-monthly payroll for 200+ employees while administering employee benefits, including a registered pension plan. You'll work closely with both Finance and Human Resources to ensure payroll compliance, maintain data integrity, and provide exceptional support to employees.

Key Responsibilities:

Payroll Administration
- Process full-cycle semi-monthly payroll for salaried, hourly, and contract employees
- Maintain payroll records and process employee changes, including promotions, salary adjustments, and terminations
- Reconcile and remit statutory deductions in accordance with legislative requirements
- Prepare and issue Records of Employment (ROEs)
- Respond to employee payroll inquiries in a professional and timely manner
- Complete year-end payroll processing and reporting
- Maintain accurate employee payroll information within the HRIS

Benefits Administration
- Administer employee benefit programs, including pension, LTD, AD&D, life insurance, and health and dental benefits
- Process benefit deductions and maintain accurate benefit records

Reporting & Accounting
- Prepare payroll reports, reconciliations, analyses, and variance reports
- Prepare, balance, and upload payroll journal entries
- Ensure accurate labour costing and allocation across cost centres

Systems & Support
- Maintain payroll systems and assist with system upgrades and enhancements
- Provide guidance and support to employees and leaders on payroll policies and processes

What We're Looking For:

- Post-secondary diploma or degree
- PCP designation preferred or an equivalent combination of education and experience
- Minimum 3 years of payroll and benefits experience within a non-profit or healthcare environment
- Strong knowledge of payroll legislation, Employment Standards, and CRA regulations
- Experience with HRIS/payroll systems (UltiPro is considered an asset)
- Advanced proficiency in Microsoft Excel and MS Office
- Excellent analytical skills and strong attention to detail
- Ability to handle confidential information with professionalism and discretion
- Strong communication, organizational, and time management skills with the ability to meet deadlines

If you're looking to join an organization that makes a positive impact in the community while continuing to grow your payroll career, we'd love to hear from you!

To apply, please send your resume to: vandana.desai@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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