Accounting Coordinator (Accounts Receivable)

Position: Accounting Coordinator (Accounts Receivable)
Location: Toronto, ON (Hybrid)
Salary: Up to $32/hour
Job Type: Approximately 6-month contract
Posting Type: Open vacancy

Our client, a leading regulatory organization, is seeking an Accounting Coordinator to join their Finance & Administration team on a temporary contract basis. Reporting to the Manager, Finance, this role will focus on revenue processing, accounts receivable, reconciliations, and financial administration support.

The successful candidate will play a key role in ensuring accurate processing of financial transactions, maintaining accounts receivable records, and supporting compliance with established financial policies and procedures.

Key Responsibilities:

Revenue & Accounts Receivable
- Prepare and process invoices for management approval and record transactions within financial systems
- Create and upload batch files with supporting documentation while ensuring accuracy and completeness
- Reconcile batch transactions and resolve discrepancies
- Process, record, and deposit various revenue transactions in accordance with accounts receivable procedures
- Process credit notes and investigate payment discrepancies
- Reconcile electronic funds transfers, wire transfers, and other payment methods to ensure proper account allocation
- Monitor accounts receivable activity and perform regular reconciliations between financial systems and bank records
- Maintain customer accounts and update records with relevant transaction activity
- Issue reminder notices and collection correspondence for overdue accounts
- Follow up with clients regarding outstanding balances and collection activity
- Prepare monthly overdue account reports and provide analysis to management

Financial Administration & Reporting
- Post approved batches and general journal entries while maintaining appropriate documentation
- Support preparation of executive and management expense disclosure reports
- Prepare monthly KPI reports and financial summaries
- Assist with internal and external year-end audit requests by providing reports and supporting documentation
- Maintain organized electronic and manual filing systems for revenue and accounts receivable documentation
- Provide support to other Finance functions as required
- Identify opportunities for process improvements within accounts receivable activities

Qualifications:

- Completion of a 2-year college diploma in Finance, Accounting, Business Administration, or a related field
- 1–3 years of accounting experience, preferably within an accounting or finance department
- Experience with accounts receivable processes, reconciliations, and financial transaction processing
- Intermediate Excel skills, including formulas, pivot tables, reporting, and data analysis
- Strong attention to detail with excellent organizational and analytical skills
- Ability to investigate discrepancies, solve problems, and work independently
- Strong written and verbal communication skills with the ability to collaborate with various stakeholders
- Experience documenting processes and procedures is an asset

To apply, please send your resume to Vandana Desai at Vandana.desai@quantum.ca.

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