Administrative Assistant

Position: Administrative Assistant – Investment Firm
Location: New York City
Salary: $65,000 to $75,000 per annum plus benefits.

We’re hiring an Administrative Assistant to support senior investment professionals at a leading global investment firm.

This role is ideal for an experienced administrative professional who thrives in a fast-paced, high-performing environment and enjoys managing complex schedules, coordinating across time zones, and supporting multiple senior stakeholders.

Key responsibilities:

- Manage complex calendars, meetings and correspondence
- Coordinate domestic and international travel and detailed itineraries
- Organize internal and external meetings, presentations and events
- Process corporate expenses and maintain accurate records
- Prepare team members for meetings and track follow-up actions
- Handle sensitive and confidential information with discretion
- Collaborate with administrative colleagues and internal and external partners

What we’re looking for:

- Experience supporting multiple senior professionals in a fast-paced professional environment
- Strong experience with complex calendar management, travel, meetings and expenses
- Excellent organizational, prioritization and attention-to-detail skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, Outlook and calendar-management tools
- Sound judgment and the ability to remain composed while managing time-sensitive priorities
- Flexibility to support global teams across different time zones

If you’re a proactive, highly organized administrative professional who enjoys working with senior stakeholders in a collaborative and demanding environment, please apply by sending your resume to Angelica.Stewart@quantum.ca.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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