Senior Administrative Assistant

Our client is seeking an experienced and highly proactive Senior Administrative Assistant to support a busy senior leader and the broader leadership team while helping to keep the day-to-day operations of the office running smoothly.

This is an excellent opportunity for a confident administrative professional who enjoys taking ownership, anticipating needs and keeping a fast-moving team organized. The successful candidate will be comfortable working independently, managing competing priorities and supporting leaders who are frequently working outside the office.

Responsibilities

• Provide day-to-day administrative support to a senior leader and members of the leadership team
• Coordinate calendars, meetings, travel arrangements and related logistics
• Prepare, reconcile and submit expense reports
• Assist with reports, presentations, communications and other business documents
• Compile and organize information using Excel and other Microsoft Office applications
• Coordinate office activities, deliveries, requests and other operational details to ensure the office runs smoothly
• Liaise with internal teams, vendors and other contacts as required
• Follow up on outstanding items and help ensure deadlines and commitments are met

Qualifications

• Several years of progressive administrative support experience, ideally within a project-based, professional services or corporate environment
• Strong proficiency with Microsoft Office, particularly Excel, Word, PowerPoint and Outlook
• Experience coordinating travel, expenses, meetings and business reporting
• Sound judgment and confidence working with senior leaders
• Resourceful, adaptable and comfortable working with limited direction
• Receptive to constructive feedback and committed to producing high-quality work

The Ideal Candidate

You are an experienced, polished and self-directed administrative professional who does not wait to be told what needs attention. You quickly learn how a team and office operate, anticipate next steps and confidently take ownership of your responsibilities. You are comfortable supporting a smart, direct and fast-paced leader and can adapt quickly as priorities change.

 
Please send your resume in Word version to angelica.stewart@quantum.ca 

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CNESST permit numbers:  AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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