Estates Clerk

Position: Estates Clerk
Location: Durham Region, ON – Primarily Onsite
Salary: $60,000–$70,000 per year, depending on experience
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy

About the Opportunity

Quantum is currently recruiting for an experienced Estates Clerk to join a well-established and growing law firm in the Durham Region.

The successful candidate will join a busy and expanding Wills & Estates practice and work closely with an experienced Partner, junior lawyers, and senior clerks. This is a newly added position created to support the continued growth of the practice and increasing workload The firm is looking to add another experienced professional to its established team.

This is an excellent opportunity for a specialized Estates Clerk who can manage probate and estate administration files with minimal training and enjoys working directly with clients.

Responsibilities

- Manage and maintain multiple Wills & Estates and probate files from opening through completion
- Act as a primary point of contact for clients and maintain regular communication throughout the estate administration process
- Open files and organize client-provided documentation and information
- Assist with the preparation and execution of probate and estate administration documents
- Prepare correspondence, documentation, and other materials for lawyer review and execution
- Assist with the preparation of estate accounts and Passing of Accounts applications
- Attend client meetings and assist lawyers with client matters
- Provide support on estate litigation files as required
- Maintain accurate and organized physical and electronic files
- Docket time and maintain accurate file records
- Manage a high volume of files while ensuring accuracy, organization, and attention to detail

Qualifications

- College diploma in Legal Administration, Law Clerk, or a related legal program
- 3+ years of experience working as an Estates Clerk or Probate Clerk
- Hands-on experience with probate and estate administration is required
- Previous experience supporting a Wills & Estates practice is required
- Experience preparing estate accounts and/or Passing of Accounts applications is strongly preferred
- Strong client service and communication skills
- Excellent organizational skills with the ability to manage multiple files and competing priorities
- Exceptional attention to detail and accuracy
- Ability to work independently with minimal supervision
- Strong proficiency with Microsoft Word and Outlook
- Comfortable working in a paper-intensive, documentation-heavy environment

What the Firm Offers

- Competitive salary of $60,000–$70,000 per year, depending on experience
- RRSP matching program of 2–3%
- Comprehensive benefits after 3 months
- 5 sick days
- Stable, long-term opportunity with a well-established and growing law firm
- Supportive and approachable leadership
- Opportunity to work alongside a highly established and experienced team
- Primarily onsite work environment, with some flexibility for the right candidate, including the potential for up to 1 day of remote work per week

Please note: Due to the specialized nature of this position, candidates must have previous hands-on probate and estate administration experience within a law firm. Transferable experience from other areas of law will not be considered a substitute for direct Estates experience.

To apply, please send your resume to Vandana Desai at vandana.desai@quantum.ca

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