Operations Coordinator

Position: Operations Coordinator
Location: Toronto, ON - Hybrid 
Salary: $60,000–$65,000

Job Type: Permanent

Our client, a boutique professional services firm in Toronto, is seeking a bright, organized and proactive Operations Coordinator to join its small, high functioning and collaborative team.

This is an excellent opportunity for someone building their administrative/operational career and has 1–2 years of administrative, coordination, HR or people operations experience who is looking to take on greater ownership in a fast-paced professional environment.

The successful candidate will support a variety of operational, administrative and people-related processes while helping manage recurring reporting, documentation, internal tracking and day-to-day team coordination. This role requires someone who is highly organized, communicates professionally and enjoys taking initiative.

Responsibilities will include:

• Support a variety of day-to-day operational and administrative processes
• Prepare and maintain regular reports and spreadsheets
• Conduct follow-up calls and gather information for reporting purposes
• Coordinate documentation and other administrative requirements
• Maintain accurate information across internal systems, databases and external portals
• Assist with reviewing applications for internal opportunities
• Provide general administrative and operational support to the broader team
• Assist with office coordination and day-to-day administrative needs
• Take ownership of ad hoc projects and process improvements as they arise

What we’re looking for:

• Approximately 1–2 years of experience in administration, operations, HR, people coordination or a similar role
• University degree or comparable post-secondary education
• Strong written communication skills and excellent attention to detail
• Comfortable working with Excel, trackers, databases and administrative systems
• Strong organizational skills with the ability to manage recurring deadlines and competing priorities
• Professional and confident communication skills
• Positive, collaborative attitude and a willingness to take on new responsibilities

This role is well suited to someone early in their career who enjoys a combination of coordination, reporting, people interaction and hands-on administration and wants to continue building their experience within a supportive professional team.

Please send your resume in Word format to angelica.stewart@quantum.ca.

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