Office Coordinator

Position: Office Coordinator
Location: Downtown Toronto
Salary: Up to $55,000 annually
Job Type: Permanent
Posting Type: Open vacancy
Schedule: Monday to Friday, 5 days onsite

Our client, a leading professional services organization, is seeking a highly organized and personable Office Coordinator to support the day-to-day operations of their downtown Toronto office.

This is an excellent opportunity for an administrative professional who enjoys a hands-on role and takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be proactive, detail-oriented and comfortable balancing administrative, office services and facilities responsibilities in a fast-paced corporate environment.

What You’ll Be Doing:

- Coordinate the day-to-day operations of the downtown Toronto office
- Greet and welcome clients, visitors and employees in a professional manner
- Manage the reception area and incoming calls, mail and deliveries
- Coordinate meeting rooms, room bookings, catering and meeting setup
- Ensure meeting rooms and common areas are clean, organized and presentation-ready
- Manage office and kitchen supplies, including ordering and restocking as required
- Stock the company kitchen with coffee, beverages, snacks and other supplies
- Unload and organize the dishwasher and maintain a tidy kitchen area
- Monitor office inventory and coordinate replenishment of supplies
- Coordinate couriers, deliveries and outgoing shipments
- Liaise with building management, vendors and service providers regarding office and facilities needs
- Assist with office maintenance requests and ensure issues are followed up on promptly
- Support office events, team meetings and employee activities
- Assist with onboarding and offboarding activities, including office and equipment coordination
- Maintain office procedures, records and administrative documentation
- Provide general administrative support to the team as required
- Handle confidential information with discretion and professionalism
- Assist with special projects and other office-related priorities as needed

What We’re Looking For:

- 2+ years of experience in office coordination, administration, reception or office services
- Previous experience in a corporate or professional services environment is an asset
- Highly organized with strong attention to detail
- Professional, polished and personable communication style
- Strong customer service and interpersonal skills
- Proactive and hands-on approach to office operations
- Ability to manage multiple priorities and work independently
- Strong proficiency with Microsoft Office, including Outlook, Word, Excel and Teams
- Comfortable coordinating with vendors, building management and internal teams
- Reliable, professional and adaptable
- Comfortable working fully onsite Monday to Friday in downtown Toronto

Why You’ll Want This Role:

- Join a respected professional services organization in downtown Toronto
- Play a key role in keeping a busy corporate office running smoothly
- Work in a professional and collaborative environment
- Broad exposure to office administration, facilities and employee services
- Opportunity to take ownership of day-to-day office operations
- Excellent opportunity for an organized and proactive professional looking to grow their career in office management

Please send your resume in Word format to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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