Office Administrator

Position: Office Administrator
Location: On-Site in Vaughan
Salary: $28-$30 per hour
Posting Type: Open vacancy
Job Type: One-month contract with potential for extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly and organized Temporary Office Administrator to provide additional support to its busy front office for approximately one month.

This role is ideal for someone with strong administrative and customer service experience who enjoys helping others, staying organized and contributing wherever needed. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm approach are essential.

What You’ll Do:

- Provide day-to-day administrative support to the office and management team
- Welcome residents, families, visitors and service providers
- Answer telephone calls and respond to general inquiries
- Maintain resident files, records and other confidential documentation
- Assist with processing rental payments and basic accounting administration including payroll entry
- Prepare documents, correspondence, spreadsheets and reports
- Support the coordination of resident move-ins
- Assist with filing, data entry, photocopying and document organization
- Order office supplies and help keep the front office organized
- Provide coverage and general support to the Concierge team
- Assist with other administrative duties as required

What You Bring:

- Previous experience in office administration, reception or customer service
- Experience in retirement living, healthcare, hospitality or residential property management is an asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- A warm, professional and service-oriented approach
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Outlook, Word, Excel and Teams
- The ability to learn new systems quickly and work with minimal supervision
- Flexibility and a willingness to assist with a variety of office responsibilities
- A valid driver’s licence and access to a vehicle

Please send your resume in Word format to Julia Richardson at julia.richardson@quantum.ca.

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