Administrative Assistant

Position: Administrative Assistant
Location: Toronto, ON (Hybrid)
Salary: $28 per hour
Job Type: 6 months (potential for extension)
Posting Type: Open vacancy

Our government-based client in downtown Toronto is seeking an organized and detail-oriented Administrative Assistant to provide administrative support, coordinate daily office activities, and assist with the efficient operation of the office.

Key Responsibilities:

- Provide administrative support to senior leadership, including calendar management, scheduling, correspondence, and travel arrangements.
- Prepare reports, presentations, meeting agendas, and confidential minutes.
- Coordinate meetings, manage follow-ups, and track outstanding requests and deadlines.
- Support budget tracking, invoice processing, expense reports, and financial documentation.
- Assist with HR administration, recruitment documentation, procurement, and facilities coordination.
- Maintain accurate records, manage office assets, and coordinate IT support.
- Respond to internal and external inquiries while handling confidential information appropriately.

Qualifications:

- 3+ years of administrative experience, including supporting managers or senior-level staff.
- Previous experience working in a government setting is considered an asset.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Strong organizational, communication, and time-management skills.
- Excellent attention to detail and discretion when handling confidential information.
- Ability to manage competing priorities in a fast-paced environment.

Why Apply?

This is a great opportunity to gain experience supporting a government-based organization, strengthen your administrative skills, and work in a professional office environment while supporting senior leadership and gaining exposure to a variety of business operations.

Please send your resume in Word version to angela.quinlan@quantum.ca.

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CNESST permit numbers:  AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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