Executive Legal Administrator

Position: Executive Legal Administrator
Location: Toronto, ON (Hybrid)
Salary: $35-$40/hr
Posting Type: Open vacancy
Job Type: One Month (potential for extension)

We are currently seeking a highly organized and detail-oriented Executive Legal Administrator on behalf of our regulatory based client. This role will provide administrative and governance support to the Legal Services Department, senior leadership, and Board of Directors, contributing to the effective coordination of legal operations, corporate governance, and key business initiatives.

Key Responsibilities:

- Provide administrative support to senior legal leaders, lawyers, and the Corporate Secretary.
- Coordinate Board and Committee meetings, agendas, Board materials, minutes, and governance documentation.
- Maintain corporate records, contract databases, legal files, and document management systems.
- Process legal invoices and support contract administration, reporting, and compliance activities.
- Manage executive calendars, departmental schedules, project tracking, and confidential correspondence.
- Identify process improvements and support technology adoption to enhance departmental efficiency.

Qualifications:

- Diploma or degree in Legal Studies, Business Administration, Public Administration, or a related field.
- 3 + years of administrative experience in a corporate, legal, executive, or governance environment.
- Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational, communication, time-management, and project coordination skills.
- Ability to manage competing priorities and handle confidential information with discretion.
- Experience with Board support, SAP, OpenText, or the utility industry is an asset.

Please send your resume in Word version to angela.quinlan@quantum.ca.

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