Legal Assistant, Financial Services

Position: Legal Assistant – Financial Services
Location: Toronto, ON (Hybrid)
Salary: $60,000 - $80,000 per year (based on experience)
Job Type: Full-time, Permanent
Posting Type: Open vacancy

Our client, a well-established law firm, is seeking an experienced Legal Assistant to support a busy Financial Services practice. This opportunity is ideal for a proactive and highly organized professional with previous experience supporting lawyers in a Financial Services, Banking, or Lending practice within a law firm environment.

Key Responsibilities:

- Edit, format, and organize transactional and legal documentation
- Provide administrative support throughout financing transactions, including preparing signature page packages, managing wire confirmations and outgoing wire documentation, compiling and organizing closing books and record books
- Coordinate and manage closing documentation and closing folders
- Communicate professionally with clients, lawyers, lenders, and other stakeholders
- Open new client files and coordinate conflict checks
- Assist with billing, invoice processing, and other accounting-related tasks
- Manage calendars, meetings, and scheduling requirements
- Maintain strict confidentiality of client and firm information
- Ensure all work is completed accurately and within established deadlines

Qualifications:

- Minimum 3 years of experience as a Legal Assistant within a Financial Services
- Successful completion of a Legal Assistant and/or Law Clerk diploma program
- Previous experience supporting financing transactions in a law firm environment is required
- Strong understanding of transactional documentation and closing processes
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Exceptional attention to detail and organizational skills
- Strong communication and interpersonal abilities

Technical Skills:

- Advanced proficiency with Microsoft Office 365
- Experience creating, formatting, numbering, styling, and rebuilding legal documents
- Familiarity with DocuSign, closing folders, and transactional documentation
- Experience with billing, file openings, and conflict checks
- Strong administrative and document management skills

Preferred Background:

Candidates will have experience working as a Legal Assistant supporting Financial Services, Banking, Secured Lending, Commercial Lending, or other financing-related legal practices. Experience with cross-border financing transactions is considered a strong asset.

Why Apply?

- Competitive salary of $60,000 - $80,000 based on experience
- Hybrid work environment
- Opportunity to work on sophisticated financing transactions
- Collaborative and professional team environment

Interested candidates are invited to submit their resume to Vandana Desai at vandana.desai@quantum.ca.

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