Office & Administrative Coordinator

Position: Office & Administrative Coordinator
Location: Downtown Toronto, ON (On-Site)
Salary: $50,000 – $60,000 per year
Posting Type: Open vacancy

Overview

Our professional client is seeking a highly organized Office & Administrative Coordinator to ensure the smooth operation of their office. The ideal candidate thrives in a fast-paced environment, manages multiple priorities seamlessly, and contributes to both operational efficiency and team success.

Key Responsibilities:

- Process invoices and manage vendor relationships.
- Maintain office supplies, equipment, and provide IT/technical support.
- Coordinate with property management for building and maintenance needs.
- Organize client and internal files; manage document signatures and follow-ups.
- Schedule meetings, manage calendars, and handle internal communications.
- Support onboarding, company events, and team initiatives.
- Assist with marketing projects and document preparation.

Qualifications:

- Bachelor’s degree in Business Administration, Operations, or a related field.
- 1–3 years of experience in office administration, operations, or administration in a corporate setting.
- Strong organizational, multitasking, and communication skills.
- Proficient in Google Workspace and Microsoft Office Suite and familiar with MailChimp, Adobe Acrobat, and CRM technology.
- Detail-oriented, proactive, and professional.

Apply today by submitting a Word version of your resume to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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