Payroll Specialist

Position: Payroll Specialist
Location: Toronto (Hybrid 3 days onsite)
Salary: $65,000 - $75,000
Perks: 3 weeks of vacation + 15 PTO days + benefits & pension
Job Posting Type: Permanent/ Open Vacancy

Our client, a non-profit located in the downtown core, is seeking a Payroll Specialist to join their team! Reporting to the Manager, Finance, the Payroll Specialist is responsible for the integrity, accuracy, and timely processing of a semi-monthly payroll for 200+ employees, as well as the administration of employee benefits, including a registered pension plan. This role works closely with Finance and Human Resources to ensure compliance with legislation and internal policies while resolving payroll-related inquiries.

Key Responsibilities:

Payroll Administration
- Process full-cycle semi-monthly payroll for salaried, contract, and hourly employees
- Maintain payroll records and employee changes (promotions, terminations, salary adjustments, etc.)
- Reconcile and remit statutory deductions in accordance with regulatory requirements
- Issue Records of Employment (ROEs) and respond to payroll inquiries
- Complete year-end payroll procedures and reporting
- Maintain accurate payroll data within the HRIS

Benefits Administration
- Administer employee benefit programs including pension, LTD, AD&D, life insurance, and health and dental plans
- Process benefit deductions and maintain related records

Reporting & Accounting
- Prepare payroll reports, analyses, and variance reports
- Prepare, balance, and upload payroll journal entries
- Ensure accurate labour costing and allocation across cost centres

Systems & Support
- Maintain payroll systems and support system upgrades as required
- Provide guidance and training to employees and leaders on payroll processes

Qualifications:

- Post-secondary diploma or degree; PCP certification preferred or equivalent experience
- Minimum 3 years’ experience in payroll and benefits within a non-profit or health care environment
- Strong knowledge of payroll legislation, employment standards, and CRA regulations
- Experience with HRIS/payroll systems (UltiPro considered an asset)
- Proficiency in MS Office, particularly Excel
- Strong analytical skills and attention to detail
- Ability to manage confidential information with discretion
- Excellent communication skills and ability to meet tight deadlines

To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca.

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