Position: Sales & Marketing Coordinator
Location: Mississauga, Ontario
Salary: $28–$32 per hour
Job Type: 6-month contract
Position Type: Open vacancy
Looking for an opportunity to join a fast-paced and collaborative team where your organizational and coordination skills will make an immediate impact? This role offers the chance to support both sales and marketing teams within a large global organization while working closely with multiple departments across the business.
As the Sales & Marketing Coordinator, you’ll play a key role in supporting daily sales and marketing operations through event coordination, administrative support, contract processing, invoice management, and cross-functional communication. A key focus of the role will be coordinating healthcare professional (HCP) events and activities, ensuring approvals, documentation, and processes are completed accurately and compliantly. This is an excellent opportunity for someone who thrives in a busy environment, enjoys multitasking, and takes pride in keeping processes organized and running efficiently.
What’s in it for you:
- Competitive hourly compensation
- Hybrid work environment with remote Fridays
- Collaborative and team-oriented workplace culture
- Exposure to sales, marketing, finance, and operations functions
- Fast-paced and engaging work environment
- Opportunity to gain valuable experience within a large global and corporate organization
What you’ll be doing:
- Provide administrative and coordination support to the sales, marketing, and leadership teams
- Coordinate healthcare professional (HCP) events and related activities, ensuring all approvals, documentation, and compliance requirements are completed accurately and on time
- Manage event approval workflows and maintain records within internal systems and platforms
- Coordinate purchase order approvals, invoices, and cheque requisitions
- Support contract processing and related documentation
- Liaise with sales, marketing, finance, compliance, and external vendors to support event and program execution
- Arrange travel, accommodations, and meeting logistics for internal and external events
- Create and maintain internal forms, reports, presentation materials, and tracking documents
- Coordinate ordering of materials and process invoices for payment
- Assist with logistics coordination and operational support activities
- Manage sample coordination for conferences, field teams, and marketing initiatives through third-party vendors
- Maintain and compile competitive product and market information
- Communicate with internal departments and external suppliers to support daily operations
- Assist with project coordination and administrative reporting as required
What we’re looking for:
- 2 or more years of experience in a sales coordination, marketing coordination, administrative, event coordination, or project support role
- Experience supporting multiple departments in a fast-paced corporate environment (medical, pharmaceutical, or healthcare-related experience is an asset)
- Experience coordinating events, meetings, conferences, or promotional activities is considered a strong asset
- Strong organizational and time management skills with the ability to manage competing priorities
- Experience working with purchase orders, invoices, contracts, or financial coordination processes
- Comfortable working with databases, approval systems, reporting tools, and technology platforms
- Excellent communication skills in both English and French
- Strong attention to detail and ability to work independently while following established processes and compliance requirements
- Proficiency with Microsoft Office including Excel, Word, and PowerPoint
- Experience working with databases, reporting systems, or inventory tracking tools is considered an asset
- Strong problem-solving abilities and proactive approach to daily tasks
Please send your resume to Rachel Rebello at rachel.rebello@quantum.ca.
REFER A TEMP HIRE AND EARN A BONUS! For details, click here.
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
#twe1
