Position: Executive Assistant – Senior Leadership & Board
Location: Toronto / Midtown
Salary: Up to $90,000 + comprehensive benefits and additional perks
Position Type: Permanent / Full-time
Posting Type: Open Vacancy
Our client, a highly regarded educational organization, is seeking an experienced Executive Assistant to support senior leadership and board operations within a fast-paced, professional environment.
This role is ideal for someone who enjoys working in a relationship-driven environment and takes pride in providing high-level support to senior leadership, board members, and a broad range of stakeholders. The successful candidate will thrive in a position that combines executive support, governance coordination, event involvement, and cross-functional collaboration.
Key Responsibilities:
- Provide high-level executive support to senior leadership, including complex calendar management, meeting coordination, travel arrangements, and correspondence
- Coordinate Board and Committee meetings, including scheduling, agendas, board packages, logistics, governance materials, and minute-taking
- Liaise professionally with Board members, senior stakeholders, and external partners on behalf of leadership
- Prepare presentations, briefing materials, reports, and other confidential documentation
- Support leadership events, receptions, functions, and special projects
- Maintain organized records, documentation, and governance-related materials
- Anticipate needs proactively while managing multiple priorities in a fast-paced environment
- Partner closely with teams across the organization to support operational efficiency and leadership initiatives
Qualifications & Experience:
- Previous experience supporting senior leadership
- Experience coordinating Board or Committee meetings, preparing meeting materials, and taking minutes
- Strong judgment, discretion, diplomacy, and confidentiality
- Highly organized with the ability to manage multiple priorities and deadlines
- Proficiency with Microsoft Office and Google Workspace
- Experience within a professional, community-oriented, educational, non-profit, or similarly relationship-focused environment is considered an asset
How to Apply:
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.
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