Position: Executive Assistant (18-Month Contract)
Location: Downtown Toronto | Hybrid Work Model
Salary: $85,000 - $90,000 + Benefits + Paid Vacation
Posting Type: Open vacancy
Our client, a highly respected global investment organization, is seeking an experienced Executive Assistant to join their team on an 18-month contract. This is an excellent opportunity to support senior leaders within a fast-paced, collaborative, and high-performing environment while gaining exposure to a world-class organization.
This role is ideal for a proactive and resourceful professional who thrives in a dynamic setting, enjoys managing multiple priorities, and takes pride in providing exceptional executive support.
Key Responsibilities:
- Provide executive-level administrative support to senior leaders and their teams
- Manage complex and ever-changing calendars, coordinating meetings across multiple stakeholders and time zones
- Arrange domestic and international travel, including detailed itineraries, accommodations, and logistics
- Prepare presentations, reports, correspondence, meeting materials, and other executive documentation
- Coordinate internal and external meetings, including room bookings, virtual meeting logistics, and agenda preparation
- Support team initiatives, leadership meetings, and departmental events
- Process expense reports and maintain accurate records and documentation
- Liaise with internal and external stakeholders, building strong and professional relationships
Qualifications:
- 5+ years of Executive Assistant, Senior Administrative Assistant, or related experience
- Experience supporting senior executives within a professional corporate environment
- Strong calendar management, meeting coordination, travel booking, and expense processing experience
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Experience within financial services, legal, consulting, professional services, or other fast-paced corporate environments is considered an asset
Why Apply?
- Join a highly respected global organization with an outstanding reputation and culture
- Gain exposure to senior leadership and complex business operations
- Work alongside experienced professionals within a collaborative and high-performing team
- Competitive compensation, comprehensive benefits, and paid vacation
- Hybrid work model with a modern downtown Toronto office
- Opportunity to build valuable experience within a leading organization and expand your professional network
- While this position is initially structured as an 18-month contract, the organization has a strong track record of retaining high-performing employees and providing opportunities to pursue permanent roles internally
If you are an experienced Executive Assistant looking to join a dynamic, professional, and growth-oriented organization, we would love to hear from you.
How to Apply:
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.
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