Senior Administrative Assistant - Human Resources

Position: Senior Administrative Assistant - Human Resources
Location: Toronto, ON (Hybrid)
Salary: $55/hr
Job Type: 6 months with potential for extension
Posting Type: Open vacancy

Our client is a well-established public sector organization seeking a Senior Administrative Assistant to provide high-level administrative and operational support to its Human Resources function. This role supports senior leadership and contributes to the effective coordination of HR operations, programs, financial activities, and branch-wide initiatives.

Responsibilities:

- Provide executive and administrative support to HR leadership, including calendars, meetings, correspondence, travel, and briefing materials.
- HR administration and compliance activities, including training, record checks, oaths, inquiries, and records.
- Plan and coordinate meetings, events, offsites, presentations, and business travel.
- Liaise with Finance, IT, Office Services, and other internal partners on branch operations.
- Manage branch budgets, expenses, invoices, procurement, travel costs, and financial reporting.
- Prepare reports, presentations, briefing materials, and management information.
- Coordinate HR programs, projects, agreements, and initiatives, tracking timelines and deliverables.
- Improve administrative processes, maintain branch records, support office operations, and handle confidential information.

Qualifications:

- Post-secondary education in Business Administration, Human Resources, Office Administration, or a related field, or equivalent experience.
- 3+ years of senior administrative experience supporting executives, managers, and professional teams.
- Experience coordinating meetings, events, travel, projects, budgets, and administrative operations.
- Strong organizational, analytical, communication, problem-solving, judgment, and stakeholder-management skills.
- Proficiency with Microsoft Office and collaboration tools; knowledge of HR practices, employment legislation, procurement, and financial processes is an asset.

Please send a Word version of your resume to angela.quinlan@quantum.ca.

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