Administrative Assistant

Position: Administrative Assistant – Investment Firm
Location: New York City (Hybrid)
Salary: $80,000–$95,000 per annum plus benefits

We are seeking an experienced Administrative Assistant to provide high-level administrative support to senior investment professionals at a leading global investment firm.

This opportunity is well suited to a highly organized administrative professional who is comfortable working in a fast-paced, demanding environment and has experience coordinating complex schedules, international travel, and multiple senior stakeholders across different time zones.

What You'll Do:

- Provide comprehensive administrative and scheduling support to senior investment professionals
- Manage complex calendars, appointments, meetings, and professional correspondence
- Arrange domestic and international business travel, including detailed itineraries and logistics
- Coordinate internal and external meetings, presentations, and team events
- Prepare and submit corporate expenses while ensuring records are complete and accurate
- Assist senior team members with meeting preparation and monitor outstanding follow-up items
- Manage confidential and sensitive information with a high level of professionalism and discretion
- Work closely with fellow administrative professionals, internal teams, external contacts, and other business partners

What You Bring:

- Previous experience supporting multiple senior-level professionals in a fast-paced corporate or professional services environment
- Strong background in complex calendar management, travel coordination, meeting organization, and expense processing
- Exceptional organizational skills with the ability to prioritize competing demands and maintain a high level of accuracy
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office, Outlook, and calendar-management systems
- Demonstrated sound judgment, discretion, and the ability to stay calm and effective when handling time-sensitive requests
- Ability and willingness to support global teams and work effectively across multiple time zones

Please send your resume in Word version to angela.quinlan@quantum.ca.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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