Position: Office & Facilities Coordinator
Location: Victoria, BC
Salary: $22-24 / hour based on experience
Position Type: Full Time, Temporary. September 8 2026 until February 1st, 2027
Posting Type: Open vacancy
Hours: 7:30 AM – 4:00 PM
Work Arrangement: Fully onsite
Our client is looking for a highly organized and service-oriented Office & Facilities Coordinator to help keep a busy professional office running smoothly and ensure employees, clients, visitors, and vendors have a positive experience from the moment they walk through the door.
This is a varied, hands-on role that combines office and facility operations, reception, vendor management, and administrative support. The ideal candidate enjoys being the person who keeps things organized behind the scenes, can confidently juggle competing priorities, and takes pride in maintaining a professional and welcoming workplace.
Key Responsibilities:
- Provide professional reception and front-of-house support, including greeting visitors, managing access procedures, and responding to general workplace inquiries
- Coordinate meeting rooms, catering, hospitality, and office events to ensure spaces and services are prepared and running smoothly
- Coordinate day-to-day facilities needs, including maintenance requests, repairs, building services, office cleanliness, and workplace issues
- Liaise with building management, service providers, contractors, and other vendors to coordinate workplace services and resolve issues
- Manage office supplies, café and kitchen inventories, equipment, furniture, and other workplace assets
- Coordinate mail, courier, deliveries, packages, and confidential waste services
- Process purchase requests, invoices, vendor documentation, and other administrative and procurement activities
- Maintain workplace records, service requests, documentation, and inventory information
- Support office moves, workspace changes, renovations, events, and other workplace projects as required
- Provide responsive and professional service to employees, clients, visitors, leadership, and external partners
Qualifications:
- 3 to 5 years of experience in office operations, workplace services, office administration, hospitality, facilities coordination, or a similar environment
- Experience coordinating vendors, facilities services, and multiple competing priorities
- Strong customer service and interpersonal skills with a professional, polished approach
- Excellent organizational and administrative abilities
- Strong communication skills and the ability to interact confidently with people at all levels
- Experience with purchasing, invoices, inventory, or other financial administration
- Proficiency with Microsoft Office and the ability to learn workplace or service management systems
- Strong problem-solving skills, sound judgment, and the ability to work independently
- Experience in a corporate, professional services, hospitality, or client-facing office environment is an asset
This is an excellent opportunity for an experienced Office Coordinator, Workplace Coordinator, Facilities Coordinator, Office Manager, or Administrative Professional who enjoys a varied role and takes pride in creating an organized, welcoming, and well-run workplace.
Please send your resume in Word format to Ilse den Besten at ilse.denbesten@quantum.ca.
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