Position: Mail & Scanning Associate
Location: Richmond, BC
Salary: $21 / hour + 4% vacation time
Position Type: Full Time, Contract
Posting Type: Open Vacancy
Our client is seeking a detail-oriented and motivated Mail & Scanning Associate to support document scanning, mail processing, and print-related workflows in a fast-paced environment.
This is an entry-level opportunity for someone who can prepare and scan a variety of documents, handle incoming and outgoing mail, operate mailroom equipment, and maintain accurate records. The successful candidate will contribute to efficient document imaging and mail operations while following security and quality standards.
Key Responsibilities
Scanning & Document Imaging
- Prepare customer documents for digital imaging and scanning processes
- Inspect physical documents for quality issues that could affect scanning
- Handle a wide range of document types and conditions for scanning
- Index scanned images according to customer and/or leadership naming conventions
- Support additional post-imaging services and print-related workflows as needed
- Perform project preparation and operate scanning equipment with attention to detail
Mail Processing
- Receive, sort, and process incoming mail, packages, and supplies; notify recipients
- Record and track accountable mail information; maintain accurate logs
- Operate basic colour production printers for printing needs
- Use mail inserters, sorters, and finishing equipment safely and efficiently
- Conduct quality checks on outbound mail and perform mail labeling/merge tasks
- Manage electronic mail distribution (open, prepare, scan, and distribute)
- Complete fulfillment duties including assembly, packaging, and kitting materials
- Adhere to mailroom security procedures and complete scheduled mail delivery/pick-up runs
Physical Requirements
- Lift and move items up to 50 pounds
- Walk and push a mail cart regularly
- Bend, squat, and reach as needed during daily tasks
- Demonstrate finger dexterity for machine operation and document handling
Skills & Qualifications
- Strong written and verbal communication in English and superb customer service skills
- Self-motivated with the ability to work independently
- Proficiency with MS Office
- Capable of managing multiple tasks with minimal supervision
- Willingness and ability to learn new processes and equipment
Experience
- 1+ year experience in a professional work environment
- Previous experience in a client-facing role is preferred
This role is ideal for a reliable and organized individual who enjoys hands-on work, values accuracy, and wants to build a foundation in document management and mail operations.
Please send your resume in Word format to Ilse Den Besten at ilse.denbesten@quantum.ca.
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