Position: Senior Administrative Assistant
Location: Downtown Toronto
Salary: Up to $80,000
Job Type: Contract
Posting Type: Open vacancy
Our client, a leading professional services organization, is seeking a capable and personable Senior Administrative Assistant to support three executives on a 12-month contract.
This is an excellent opportunity for an administrative professional who has built a strong foundation and is ready to take the next step in their career. The successful candidate will be organized, proactive and confident managing the priorities of multiple executives in a polished, fast-paced environment.
What You’ll Be Doing:
- Provide comprehensive administrative support to three executives
- Manage three busy calendars and coordinate internal and external meetings
- Proactively identify and resolve scheduling conflicts across multiple priorities
- Arrange travel, accommodations and detailed itineraries
- Prepare, proofread and format correspondence, presentations, reports and other business documents
- Coordinate meeting logistics and prepare supporting materials
- Complete expense reports and maintain accurate administrative records
- Communicate professionally with clients, colleagues and external stakeholders
- Handle confidential and sensitive information with discretion
- Assist with special projects and changing administrative priorities
What We’re Looking For:
- At least 3 years of administrative experience in a professional corporate environment
- Experience supporting multiple senior leaders, executives or professionals
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- High attention to detail and a polished, professional approach
- Ability to balance competing priorities and anticipate the needs of multiple executives
- A proactive mindset and genuine interest in growing within a senior administrative support role
Why You’ll Want This Role:
- Opportunity to gain valuable experience with a respected professional services organization
- Supportive and collaborative team environment
- Exposure to three executives and a broad range of business activities
- An ideal next step for a high-potential administrative professional looking to advance their career
Please send your resume in Word format to angelica.stewart@quantum.ca.
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