Position: Executive Assistant
Location: Downtown Toronto – Fully On-Site
Salary: $90,000–$110,000 + Bonus
Job Type: Permanent
Posting Type: Open vacancy
Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment and enjoys being the trusted right hand to senior leadership?
We are partnering with a highly regarded boutique law firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner with a busy litigation practice.
This is a high-impact support role for someone who is polished, proactive and confident, with the judgment to anticipate needs, manage competing priorities and take genuine ownership of the day-to-day executive function. Working closely with the Partner, you will play an integral role in keeping priorities organized, communications moving and commitments on track.
What You'll Be Doing:
- Provide high-level executive support to a senior Partner and his busy litigation practice
- Manage a complex calendar, scheduling and frequently changing priorities
- Monitor and triage emails, calls and incoming requests, ensuring priorities are handled appropriately
- Proactively track deadlines, commitments and outstanding items, following up as needed
- Coordinate meetings and assist with preparation of materials
- Maintain organized electronic files and records
- Liaise professionally with clients, colleagues, external counsel and other stakeholders
- Anticipate needs, problem-solve and help keep day-to-day priorities moving efficiently
- Handle sensitive and confidential information with a high degree of discretion
What We're Looking For:
- 5+ years of Executive Assistant or senior administrative experience supporting a Partner, C-suite executive, founder or other senior leader
- Legal is highly valued; experience within another fast-paced professional services environment will also be considered
- Exceptional organization and the ability to confidently manage multiple competing priorities
- A proactive, solutions-oriented approach with strong follow-through
- Confidence and composure in a fast-paced environment with a direct working style
- Polished, professional written and verbal communication skills
- Strong judgment, discretion and attention to detail
- Strong proficiency with Microsoft Office, particularly Outlook and Word
What's Offered:
- $90,000–$110,000 base salary plus bonus
- Employer-paid health benefits
- Four weeks of vacation
- Cell phone allowance
- Annual wellness spending account
- The opportunity to join a highly regarded boutique law firm and work closely with accomplished professionals in a collaborative, high-performing environment
To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.
REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
