Position: Administrative Assistant
Location: Downtown Toronto, ON - close to Union
Compensation: $35 per hour
Job Type: Temporary-to-Permanent
Posting Type: Open Vacancy
Our client, a boutique professional services firm located in downtown Toronto, is seeking an experienced Administrative Assistant to join their close-knit team on a temporary-to-permanent basis.
This is an excellent opportunity for a dependable, personable, and highly organized professional who appreciates the collaborative and welcoming atmosphere of a smaller office. The successful candidate will play an important role in supporting daily operations, working closely with the firm's leadership, and ensuring administrative responsibilities are handled efficiently and professionally.
Unlike a larger corporate environment, this position offers the opportunity to build strong working relationships, take genuine ownership of responsibilities, and become a valued member of a small, established team.
We are looking for someone who brings a confident, practical approach to their work, exercises good judgment, and is comfortable working independently. The ideal candidate will be proactive, adaptable, and genuinely enjoy contributing to a smaller office where teamwork, reliability, and a willingness to help are highly valued.
Key Responsibilities:
- Provide day-to-day administrative support to a small professional team.
- Serve as a central point of contact for administrative matters within the office.
- Manage calendars, appointments, meetings, and scheduling requirements.
- Prepare, format, proofread, and edit correspondence, reports, and other business documents.
- Organize and maintain electronic and physical files, records, and documentation.
- Monitor deadlines, follow up on outstanding matters, and ensure administrative priorities are completed.
- Manage incoming telephone calls and email correspondence in a professional and courteous manner.
- Communicate with clients, external professionals, and other stakeholders as required.
- Assist with billing, document preparation, filing, and general office administration.
- Coordinate office supplies and support the smooth day-to-day operation of the workplace.
- Anticipate administrative needs, take initiative, and provide support wherever required within the team.
What We're Looking For:
- Previous administrative experience within a professional office environment.
- Previous experience working within a small or boutique professional services firm is strongly preferred.
- Background in legal, accounting, consulting, financial services, or a similar professional environment would be an asset.
- A demonstrated ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision.
- A dependable, resourceful, and adaptable approach to daily responsibilities.
- Strong interpersonal skills and the ability to build positive working relationships within a close-knit team.
- A team-oriented attitude and willingness to assist with a variety of administrative and office-related tasks.
- An interest in establishing a long-term position within a stable, smaller organization.
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.
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