Position: Executive Assistant / Senior Administrative Assistant – Support to 2 Managing Directors
Location: Downtown Toronto
Salary: $35–$40 per hour
Job Type: 3-month contract
Posting Type: Open vacancy
Schedule: Monday to Friday, 40 hours per week (Friday work from home)
About the Role:
Our client, a top-tier investment firm, is seeking a polished and experienced EA/AA to support two Managing Directors and their broader investment team in a highly corporate environment. The organization operates independently under a federally owned structure, offering the stability of a larger institution with the agility of independently managed divisions.
This role will focus on complex calendar management, travel coordination, and high-level administrative support, while working alongside a team of Executive Assistants in a collaborative and well-supported environment.
Key Responsibilities:
- Provide high-level administrative support to two Managing Directors and their investment team
- Manage complex calendars, including coordinating meetings across multiple time zones
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, with the ability to adjust plans as needed for major conferences or schedule changes
- Prepare detailed itineraries, travel documents, and briefing materials
- Coordinate meetings, events, and conference logistics
- Assist with document preparation, correspondence, and ad hoc requests
- Serve as a point of contact between the Managing Directors, team members, and external stakeholders
Requirements:
- Proven experience supporting senior executives, preferably in investment, finance, or professional services
- Extensive experience managing international travel arrangements
- Comfortable working across multiple time zones and scheduling accordingly
- Strong organizational and multitasking skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to anticipate needs and act proactively
- Discretion and professionalism in handling confidential information
Why This Role:
This is an excellent opportunity for a Senior EA/AA who thrives in a fast-paced, high-profile corporate environment, enjoys supporting senior leadership, and values collaboration within a well-structured team.
Please send your resume in Word format to Vandana Desai at vandana.desai@quantum.ca.
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