Position: Personal Executive Assistant to Founder
Location: North York (On-Site)
Salary: $100,000 - $120,000
Job Type: Permanent
Posting Type: Open Vacancy
About the Role:
We are seeking an exceptional Personal Executive Assistant to provide high-level support to a distinguished Founder and Philanthropist whose interests span business, philanthropy, and personal investments.
This role goes far beyond traditional administrative support — it requires a professional with Chief of Staff sensibilities: someone who can think strategically, manage complexity, and act as a trusted extension of the Founder’s office. You’ll work closely with a small, collaborative Executive Support Team to ensure priorities are anticipated, communication flows seamlessly, and both professional and personal commitments are executed with excellence.
This is an ideal opportunity for a poised, intuitive individual who thrives in a dynamic environment and finds fulfillment in bringing structure, foresight, and calm to the day of a visionary leader.
What You’ll Do:
- Serve as a strategic and operational partner to the Founder, providing comprehensive support across professional, philanthropic, and personal activities.
- Manage complex personal calendars, correspondence, travel, and logistics with impeccable attention to detail.
- Anticipate needs and proactively create systems that streamline decision-making and day-to-day flow.
- Liaise with philanthropic partners, business leaders, and household staff with professionalism and discretion.
- Coordinate and execute special projects, events, and initiatives in collaboration with the broader team.
- Maintain oversight of priorities and timelines to ensure key objectives are achieved.
- Provide after-hours support when required, demonstrating flexibility and dedication.
About You:
- 5+ years of experience supporting a senior executive, entrepreneur, or principal within a family office, private wealth, or high-growth environment.
- Strong business acumen and the ability to grasp complex initiatives and priorities.
- Naturally anticipatory, organized, and detail-oriented, with a calm and confident demeanor.
- Emotionally intelligent and relationship-driven, able to interact comfortably with individuals at all levels.
- Tech-savvy, adaptable, and comfortable navigating both structured systems and unstructured environments.
- Flexible to provide after-hours or travel-related support as needed.
- Must have a valid driver’s license and access to a reliable vehicle, as occasional travel between residences, offices, and event locations will be required.
Why This Role:
This is a rare opportunity to support a visionary Founder whose work blends business leadership with meaningful philanthropic impact. You’ll play a central role in enabling their success—combining strategic partnership with hands-on execution.
If interested, please apply directly and send a Word version of your resume to angelica.stewart@quantum.ca.
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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
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